{"id":3595,"date":"2015-04-27T01:10:00","date_gmt":"2015-04-27T01:10:00","guid":{"rendered":"https:\/\/keblog.demoapp.xyz\/?p=3595"},"modified":"2022-11-14T15:47:30","modified_gmt":"2022-11-14T08:47:30","slug":"ways-to-make-office-communication-work","status":"publish","type":"post","link":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work","title":{"rendered":"5 Ways to Make Office Communication Work"},"content":{"rendered":"<p>It\u2019s a Monday once again, signaling the start of a fun week with a bonus long weekend &#8211; May 1 Labor Day! If you&#8217;re a leader or manager, you are about to work with your dear team for the nth time, which means communication, communication, communication. If the words aren&#8217;t coming, here is a start-of-the-week refresher.<\/p>\n<p>Ever heard of the saying, \u201cIt\u2019s not what you say, but how you say it\u201d? Whether you are a newly-promoted manager or a long-time fixture on the management team, the timing is always right to sharpen one\u2019s communication skills, especially if it can set a strong tone towards the accomplishment of\u00a0your team\u2019s objectives.<\/p>\n<p>Sending the right message to your team gives the impression that as a leader, you aren&#8217;t just a figurehead &#8211; you have the authority and the clout to be taken seriously.\u00a0<u><a href=\"https:\/\/www.themuse.com\/advice\/5-ways-to-communicate-with-your-team-that-will-actually-get-results\" rel=\"nofollow noopener\" target=\"_blank\">An article by The Daily Muse\u2019s Katie Douthwaite outlines ways to communicate with your team that will actually get results:<\/a><\/u><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_26 counter-hierarchy\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">TOPICS<\/p>\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work\/#1_Use_statements_not_questions\" title=\"1.\u00a0Use statements, not questions\">1.\u00a0Use statements, not questions<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work\/#2_Maintain_confidence_as_you_speak\" title=\"2.\u00a0Maintain confidence as you speak\">2.\u00a0Maintain confidence as you speak<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work\/#3_Give_clear_directives_not_suggestions\" title=\"3.\u00a0Give clear directives, not suggestions\">3.\u00a0Give clear directives, not suggestions<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work\/#4_Add_a_deadline\" title=\"4.\u00a0Add a deadline\">4.\u00a0Add a deadline<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/neo-blog.kalibrr.com\/blog\/id\/ways-to-make-office-communication-work\/#5_Repeat_your_request\" title=\"5. Repeat your request\">5. Repeat your request<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Use_statements_not_questions\"><\/span>1.\u00a0<strong>Use statements, not questions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When doling out work assignments, say it in a declarative way and not in an interrogative fashion. Rather than saying, \u201cCalvin, can you send out an email to the customer service department?\u201d say, \u201cCalvin, I need you to send out an email to the customer service department\u201d. Questions invite excuses from your team members.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Maintain_confidence_as_you_speak\"><\/span>2.\u00a0<strong>Maintain confidence as you speak<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>It bears repeating for reinforcement purposes: Speak with confidence from the first word that comes out of your mouth to the very last word. That applies to all the sentences you\u2019ll utter. A change in tone or emphasis may lead to an impression of being an iffy or unsure leader.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Give_clear_directives_not_suggestions\"><\/span>3.\u00a0<strong>Give clear directives, not suggestions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The difference between making a request versus giving a directive lies in the use of a couple of words. Here is a trick to note for current and soon-to-be managers. Instead of saying, \u201cRichard, it\u2019d be good to consult the analytics group to get the latest findings for our strategy session,\u201d say \u201cRichard, please talk to the analytics group to get the latest findings for our strategy session\u201d.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Add_a_deadline\"><\/span>4.\u00a0<strong>Add a deadline<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Make sure to attach a deadline to your work requests. It gives a good sense of urgency to your request and makes your staff exercise the value of accountability. A request with a deadline shows that your requests are a priority item.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Repeat_your_request\"><\/span>5. <strong>Repeat your request<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Pushing back against a manager\u2019s request can be a method used by an employee to question someone\u2019s authority. Take, for instance, a manager sending out a request for another staffer to finish a certain task by day\u2019s end. Instead of an update, the boss gets feedback from the assigned point person that the given work does not need to be accomplished during the stated time frame since the deadline of the project is still due next week. Consider if your direct report has a valid point but if lacking, just reiterate the request.<\/p>\n<p>Now, it&#8217;s time to bring home the message. Note to leaders: Seeing that this can help immensely, we need you to read this article within the hour. Ok, if you have an important work or meeting to attend to, do so later. These techniques can further cement your status as a firm, achievement-oriented, and esteemed person-in-charge.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s a Monday once again, signaling the start of a fun week with a bonus long weekend &#8211; May 1 Labor Day! If you&#8217;re a leader or manager, you are about to work with your dear team for the nth time, which means communication, communication, communication. If the words aren&#8217;t coming, here is a start-of-the-week [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":3596,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[18],"tags":[85],"_links":{"self":[{"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/posts\/3595"}],"collection":[{"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/comments?post=3595"}],"version-history":[{"count":0,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/posts\/3595\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/media\/3596"}],"wp:attachment":[{"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/media?parent=3595"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/categories?post=3595"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/neo-blog.kalibrr.com\/blog\/id\/wp-json\/wp\/v2\/tags?post=3595"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}