For Jobseeker

How to sincerely decline job offer, included the free sample email template

Karina

May 07 • 8 min read

For those seeking career satisfaction, finding the perfect role is often the ultimate goal. However, there may be times during this process where job offers from companies, Recruiters, or HR representatives may not align or satisfy with your desired expectation.

It is important for you to handle these situations with grace and tact, while still showing appreciation for the opportunity. Declining such offers gracefully is a testament to one’s dedication to staying true to their career goals and values.

We collecting several tips from professional in Kalibrr and clients, on how to declining job offers, of course with some sample email or words that can be used to keep your personal branding “shining bright” while rejecting the offers. Here are the tips!

TOPICS

1. Showing your gratitude in the opening

Opening your email header with warmth and appreciation for the job offer is good move, you can start putting positive note by expressing sincere gratitude for the opportunity extended to you. This will become appreciation for the effort put in by the hiring team, and adds a personal touch to your communication.

Here some opening sample

Dear [Hiring Manager’s Name],

I hope this message finds you well. I wanted to take a moment to express my sincerest gratitude for extending the opportunity to join the esteemed team at [Company Name]. It has been an honor to have been considered for the [Position Title] role, and I am truly grateful for the time and effort invested by you and your team throughout the interview process.

2. Keep it concise, to show your professionalism

In the art of communications, being brief when responding can have a powerful impact for both party. Short and concise messages effectively convey both clarity and professionalism. Responding with a clear and concise message, using words to express understanding of an offer but also declining or disagreeing with it.

Here is for example

I have carefully considered the offer, and while I am genuinely appreciative of the opportunity, after much deliberation, I have decided to pursue a different path that aligns more closely with my long-term career goals.

3. Give a clear message why you decline it

It is not mandatory, but given an answer following up with clear reason why you decline the offers will help the recruiter understand the situations. They will know do it still possible to negotiating before get the final decision. Remember, offering a glimpse into your decision-making process can add a touch of authenticity to your communication. However, remember to keep it brief and relevant to maintain professionalism.

Here is the quick example

After review the job descriptions, I note that this should be filled with some one with 2 years experience or junior level. With my current experience, I am looking for senior level or managerial level, that make me have to reject it.

4. Close with stay in touch options

Never shut the door, closing your communication with an open invitation to stay connected showcases your commitment to professional relationships. Networking often leads to unforeseen opportunities in the future. Conclude your message by expressing interest in maintaining a positive relationship with the company and its employees.

Here is the sample

While I must respectfully decline the generous job offer, I want to express my sincere gratitude for the opportunity extended to me by [Company Name]. It has been a pleasure getting to know the team and learning more about the exciting work being done at your organization. I am confident that our paths may cross again in the future, and I remain committed to maintaining a positive relationship with [Company Name] and its esteemed employees. Thank you once again for your understanding and consideration. Wishing you continued success and prosperity in all your endeavors.

Conclusion

Navigating the process of declining a job offer requires tact, professionalism, and a clear understanding of one’s career objectives. Throughout this guide, we’ve underscored the importance of responding promptly and politely, ensuring your communication is brief yet professional, and the potential of maintaining and fostering future professional connections. These strategies are not only about declining an offer but also about preserving relationships and keeping doors open for future possibilities, demonstrating that a declined job offer doesn’t have to signify a closed chapter but rather an informed step in one’s career journey.

The art of turning down a job offer, when done correctly, allows for the nurturing of professional relationships that could yield opportunities later on. It’s about showing gratitude, providing a concise but honest reason, and expressing a willingness to stay connected, which collectively contribute to a strong professional reputation. As much as this guide serves as a roadmap to declining a job offer gracefully, continue to explore and stay informed on career advancements, insights, and opportunities by subscribing to our newsletter. This will not only keep you at the forefront of professional networking and career advice but also empower you to make informed decisions throughout your career trajectory.